Procedure for requesting the disclosure, etc. of retained personal data

(1) Contact Point

The Morita Group (Morita Holdings Corporation and each domestic company whose decision-making body is substantially controlled by Morita Holdings Corporation on the basis of its holding the majority of the voting rights in the company, its having dispatched the majority of the members of the company's management team, or its agreement, etc. (hereinafter collectively referred to as "we," "us," "our," and any other term associated with these designations)) has set up the following contact point to handle requests for notification of the purposes of use of retained personal data, for disclosure, correction, etc. (correction, addition, or erasure) of retained personal data, and for suspension of third-party provision thereof. Furthermore, the following contact point also deals with complaints concerning our handling of personal information.

URL for a contact form https://www.morita119-contact.com/mhd/contacthd/
Telephone number: General Affairs Department at +81-6-6208-1910
Business hours: Weekdays from 9:00 to 17:00 (excluding company holidays such as the year-end and New Year holidays and summer holidays)

(2) Written Form to Be Submitted When Requesting Disclosure, etc., and Other Methods of Requesting Disclosure, etc.

In the case where a request for disclosure, etc. is to be made by a person associated with the personal data subject to such disclosure, etc., the person making the request for disclosure, etc. shall receive a copy of the request form specified in 1. below from the Personal Information Contact Point described in the preceding section, fill in all the prescribed items, enclose the documents specified in 2. for identification, and send them by registered mail to the address designated by the Personal Information Contact Point. In addition, the person making a request for correction, etc. or suspension of use, etc. (hereinafter referred to as a "request for correction, etc.") shall enclose, in addition to the documents specified in 1. and 2. below, a document indicating the reason for the request for correction, etc. Any item subject to a prior request is checked by referencing the request form.

1. Our prescribed request form (an actual request will be accepted when made with the original written form forwarded by the Personal Information Contact Point)

a.: Request Form for Notification of Purposes of Use

b.: Request Form for Personal Information Disclosure

c.: Request Form for Correction, etc. of Personal Information

2. Documents for identification (limited to those which show the current address, except for a student ID card)

A copy of two documents among the following: driver's license; passport; health insurance card; physical disability certificate; student ID card; basic residential registry card; certificate of intellectual disability; certificate of mental disorder; certificate of alien registration; and national pension book

(3) Request for Disclosure, etc. by a Representative

In the case where a person making a request for disclosure, etc. is a legal representative of a minor or adult ward or is a representative privately appointed to make such a request by the person associated with the personal data subject to such disclosure, etc., the representative shall, in addition to the documents set forth in the preceding section, receive the document specified in 3. below from the Personal Information Contact Point, fill in all the prescribed items, enclose the documents specified in 4. for confirmation of the representative, and send them by ordinary registered mail to the address designated by the Personal Information Contact Point.

1. Document prescribed by us

One copy of the Declaration Form prescribed by us

2. Documents for confirmation of the representative

a.: Document to confirm the presence of the representative

b.: Documents to confirm the identity of the legal representative of the minor or adult ward concerned (limited to those which show the current address, except for a student ID card)
A copy of two documents among the following: driver's license; passport; health insurance card; physical disability certificate; student ID card; basic residential registry card; certificate of intellectual disability; certificate of mental disorder; certificate of alien registration; and national pension book

3. One copy of the Power of Attorney prescribed by us (limited to that with the registered seal of the principal affixed thereto)

4. Documents for confirmation of the representative

a.: One copy of the principal's certificate of seal impression

b.: Documents to confirm the identity of the representative (limited to those which show the current address, except for a student ID card)
A copy of two documents among the following: certificate of intellectual disability; certificate of mental disorder; certificate of alien registration; and national pension book
A copy of two documents among the following: driver's record certificate; passport; health insurance card; physical disability certificate; student ID card; basic residential registry card; certificate of intellectual disability; certificate of mental disorder; certificate of alien registration; and national pension book

(4) Fees for Disclosure and Notification of the Purposes of Use, and Method of Fee Collection

For each request, a fee of 1,000 yen (excluding tax) for communication, etc. shall be paid by transferring the amount to the bank account specified on the request form for disclosure, etc. If the paid amount of a fee is insufficient, or if the transfer of an amount for a fee cannot be confirmed, we will inform you to that effect and, if the payment concerned is still not made within the prescribed period, treat the request as not having been made.

(5) Method of Responding to a Request for Disclosure, etc.

1. In the case of a request for disclosure or for notification of the purposes of use

a.: Commencement of the procedure
Upon receipt of a Request Form for Notification of Purposes of Use or a Request Form for Personal Information Disclosure with the documents designated by us for identification (in the case of a request by a representative, we will confirm with the principal that the principal intends to request disclosure or an official notification of use , and will confirm with the representative the identity thereof; furthermore, we may confirm the identity of the principal by calling the contact number stated in the request form for disclosure, etc. and confirming with the principal the matters prescribed by us), we will commence the relevant procedure.

b.: Method of responding
We will respond by sending a document, by registered mail with delivery restricted to the addressee, to the address stated in the mailing address field of the request form for disclosure, etc. by the principal or representative who made the request for disclosure, etc.

c.: In the case where we will not respond to a request for disclosure, etc.
In the following cases, all or part of the matters whose disclosure has been requested will not be disclosed. In the case of a decision of non-disclosure, notification to that effect will be given with the reason for the decision stated. In addition, the prescribed fee is collected even in the case of non-disclosure.

(1): Where there is a risk of harm to the life, body, property, or other rights or interests of the person in question or a third party

(2): Where there is a possibility of significant hindrance to the proper performance of our business operations

(3): Where it is necessary to cooperate with a state organ or local government in executing affairs prescribed by law, and where the notification of the purposes of use to the person in question, or the public announcement of those purposes, may potentially impede the execution of such affairs (except in the case of disclosure of retained personal data)

(4): Where the disclosure concerned will amount to a violation of any laws or regulations other than the Act on the Protection of Personal Information (except in the case of notification of the purposes of use)

(5): Where the identity of the principal cannot be verified

(6): Where the representative authority of the representative cannot be verified

2. In the case of a request for correction, etc.

a.: Commencement of the procedure
Upon receipt of a Request Form for Correction, etc. of Personal Information or a Request Form for Suspension of Use, etc. of Personal Information (hereinafter collectively referred to as a "request form for correction, etc.") with the documents designated by us for identification and a document stating the reason for making the request for correction, etc. (in the case of a request by a representative, we will confirm with the principal that the principal intends to request correction, etc., and will confirm with the representative the identity thereof; furthermore, we may confirm the identity of the principal by calling the contact number stated in the request form for correction, etc. and confirming with the principal the matters prescribed by us), we will commence the relevant procedure.

b.: Method of responding
We will respond by sending a document via registered mail with delivery restricted to the addressee, to the address stated in the mailing address field of the request form for correction, etc. by the principal or representative who made the request for correction, etc.

c.: In the case where we will not respond to a request for correction, etc.
In the following cases, all or part of a request for correction, etc. will not be fulfilled. In the case of a decision of non-fulfillment of a request for correction, etc., notification to that effect will be given with the reason for the decision stated.

(1): Where the identity of the principal cannot be verified

(2): Where the representative authority of the representative cannot be verified

(3): Where there is no reason found for responding to the request for correction, etc.

(6) Purpose of Use of Personal Information Obtained in Connection with Requests for Disclosure, etc.

We will use personal information obtained in connection with relevant inquiries, etc. only for the purpose of responding to requests for disclosure, etc. based on the Act on the Protection of Personal Information.

March 1, 2024